This may be the
digital age, but businesses and legal practices still have paper records and
files they have to maintain. Try as they might, they can’t yet make every
record into an electronic one. These paper files must be managed and stored.
1. Make Space at
the Office
This is the obvious
choice, especially for records that are regularly accessed. Most businesses,
however, do not have extra closet space for archived records that must to be
maintained for an extended period of time. Tax records and legal documents are
examples of records that need to be kept for several years.
2. Digitize File
Contents
Not every file
needs to be in its original paper form. Many documents can be converted to
digital images that take up less space and are searchable. Converting original
paper documents to electronic files can be time consuming and costly. It also
does not solve the storage issue for files that need to be retained in their
original paper format.
3. Off-Site
Storage
Keeping your
records at a secure storage facility may be the most efficient option. Moving
your boxes of files to a storage unit frees up valuable office space and can be
less costly than a digital conversion.
Visit this website
to find out more about record storage in
Salinas.
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